6/9/2023 0 Comments Devonthink pro and onedrive![]() Some apps will correct for the distortion from a device being held at an angle, rather than directly overhead. Good lighting will help obtain optimal results. ![]() One challenge to scanning with an iPad can be the shadow it casts over part of the document. Scanning in daylight near a window and/or with strong room lighting tends to work the best. Scan where there is bright, even lighting.Most scanning apps will automatically detect the document’s edge and the high contrast helps this work most effectively. Scan on a flat surface, such as a table or desk, whose color is dark enough to provide good contrast with the document.Start by installing a few, try them out, and see which works for your needs. Its features are quite limited, and it seems designed mainly to save scans to OneDrive. If you only want to save scans to Microsoft’s OneDrive, you might try Office Lens. The three I suggest to get a feel for scanning are ScanBot, Scanner Mini (a free version of Scanner Pro), or Evernote Scannable (if you’re in the Evernote ecosystem). Many are free with ads, have a free version with a basic feature set (with an accompanying paid version), or offer in-app purchases to go ad-free or access advanced features. There are dozens of scanning apps in the iOS App Store. In response, I’ve put together my brief guide to getting started using your iOS device as a scanner. That is until I explain that, whether they realize it or not, they already have a capable scanner in their iPhone and iPad (many advisors on our campus have iOS devices). They express great interest in paperless systems, but see the presumed expense is a definite barrier. Neither option requires the DevonThink program to be open to work.When I mention that I’m scanning documents for students’ files to my advising colleagues they often assume that our office has an expensive scanner. Another option is the “clip to DevonThink” extension available to both Safari and Firefox users. One such plugin is the DevonThink dashboard widget, which allows users to input notes quickly. Mail and Microsoft Exchange, as well as other popular Unix-based programs such as Mozilla Thunderbird.Īlthough DevonThink is a full-featured program, it comes with several ancillary plugins that extend its usefulness beyond the actual DevonThink program itself. One of the DevonThink’s other main features is its ability to archive emails through its import program. DevonThink also includes a number of smart groups (you can add others, too) for easy reference as well. The app contains a separate tag browser that makes finding files easier, provided that you tagged them when you imported them, of course. Tags are also prevalent throughout DevonThink and compliment the OCR scanned documents. The fact that the feature works as well as it does is equally important to its viability in an office setting. Assuming many offices do as I do and scan important documents into a hard drive, the ability to create searchable databases of thousands of physical documents is arguably the most important feature of DevonThink. The OCR feature is huge for offices seeking to go paperless. In subsequent testing the OCR feature worked as advertised. After importing the receipt into DevonThink, the OCR feature allowed me to search for the street address of the store and the other text on the receipt as well. The iPhone sales receipt includes information such as the street address of the store where I bought the phone, information that exists only on the scanned receipt and not in the file name or tags associated with the document. To do so, I imported my original iPhone 3G purchase receipt from 2008 into the application. As mentioned earlier, I routinely scan important documents into my Mac so I was eager to test this feature. The primary reason DevonThink can be valuable to paperless offices is its support for OCR, which translates text from scanned documents and PDFs into searchable text. I imported several important files, documents, and PDFs and let DevonThink do the rest using its default settings. I then sorted most of the documents on my Mac accordingly. Although you can create as many databases as you’d like in DevonThink, I created two for review purposes, a personal and a professional database.
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